How Much Do Meeting Rooms Cost in Edinburgh?

Meeting room costs in Edinburgh vary based on location, size, and amenities. Day delegate rates (including room, refreshments, and lunch) typically range from£35 to£150 per person. Central Edinburgh venues tend to be at the higher end, while suburban options offer better value.

A day delegate rate (DDR) is an all-inclusive per-person price for using a meeting room. It typically includes room hire, tea/coffee on arrival, mid-morning refreshments, a working lunch, afternoon refreshments, basic AV equipment, and WiFi. It's the most common way to book meeting venues for training, conferences, and workshops.

Not always. While room hire alone starts lower, once you add catering, refreshments, and equipment hire separately, the total often exceeds day delegate packages. For meetings with 10+ attendees needing lunch, day delegate rates typically offer better value. Room hire is more economical for short meetings or when you're providing your own catering.

For the best rates in Edinburgh, consider booking midweek (Tuesday to Thursday) and avoiding peak conference seasons (September-November and January-March). December and August typically offer lower rates due to reduced demand. Booking 4-8 weeks in advance usually provides the best balance of availability and value.